Speaker Guidelines

DEADLINE:  PowerPoint & recording (if presenting online) was  Monday 15 August 2022.
Powerpoints & recordings can be sent to conferences@vetlink.co.za via email, wetransfer (https://wetransfer.com/), or a google drive link.
Online presenters are required to join one of the two test runs on Tuesday 23 August at 09:00 or 14:00. During the test run, we will explain to you how the Q&A and platform will work. A calendar invite will be sent to you with the instructions. Please RSVP for the one you would like to attend.
(emails dated  8 June and 8 August)
We are looking forward to welcoming you as a speaker at the upcoming Medecos congress. Below is a summary of the most important information for speakers


  • The size of your powerpoint should be widescreen or 16:9
  • The first slide of your powerpoint should be stating your subject title and name. Please alert the technical team if you have videos in your slides and make sure they are linked correctly.
  • Please make sure that there is no visual overload – this guideline is handy

Guidelines for online presenters

  • Online presenters were requested to provide us with a recorded power point. We will convert your recorded power point into a video.
  • Recordings must be done in Powerpoint. Guidelines on how to record in power point can be found here  Contact us if you need assistance in this regard. The alternative for recordings is https://pitch.com/ and it is a great collaborative tool as well
  • Please ensure that the sound on your recording is of excellent quality. Please project your voice and make sure there is not background noise.  Use a headset if possible.
  • Please put your camera on for the duration of the recording to improve connection with the audience. There must be good light on your face and also try and frame yourself in the middle of the camera view, with the camera eye height. (don’t look down into the camera)
  • Closer to the event you will be sent a calendar invite with the Teams link to be used for the online Q and A
  • Please log into teams no less than 30 minutes before your session is due to start. A person from Vetlink will be on standby for the duration of the event in this Teams meeting to guide you through and assist you if needed.
  • Attend the online briefing session to ensure that you can log in successfully and let us do a check on your camera and sound. There will be 3 opportunities for online briefings made available approximately 3 weeks before the event.
On the day
  • The recording will be played directly after you have been introduced by the moderator of the session
  • You will switch on your camera and sound just before your recorded presentation ends and your image will be projected onto the screen
  • The moderator will pose questions from the online and in person audience to you.
  • If you did not submit a recording, you will present live. It is essential that you log in no less than 30 minutes before the start of your session or earlier.
  • We need to be informed if there are multiple presenters going to be online.
  • Be aware that there might be a speaker live when you log into teams. Ensure that your camera and sound are Off when entering Teams
  • When you are through, you can log off from Teams and continue to view the event through the event platform
  • Your point of contact during the event for online issues will be Tina on 081 024 6192
  • We will also have a chat button on the website for immediate assistance throughout the event.

Guideline for in person presenters

  • Please arrive in time for your session and introduce yourself to the session chair that they are aware that you have arrived and where you are seated.
  • Kindly ensure that we have received your completed powerpoint presentation by we-transfer or dropbox no later than 2 weeks before the event start. (conferences@vetlink.co.za)
  • Please save your powerpoint with your name followed by the abbreviated topic
  • If there is an emergency and you need to replace your powerpoint, please bring it on an external drive, well before the start of the session to the technical team. Save the file with the same name with REVISED and date.
  • Your point of contact at the event for technical issues will be Madaleen on 082 575 6479
We request all speakers and moderators to join a whats app group created for the duration of the event. Please don’t share the link.  It will only be used to communicate important schedule changes during the event. There will be an event App – please ensure that all your biography and photo is correct on the Website and App.